Unlocking the Future of Work: A Step-by-Step Guide to Implementing Workation in Your Organization

In today's fast-paced world, finding the perfect balance between work and leisure has often felt like an elusive goal. The constant demands of our professional lives can make it challenging to fully disconnect and enjoy the fruits of our labor. But what if there was a way to combine work and vacation seamlessly, allowing you to be productive while also savoring the pleasures of leisure? Enter "Workation."

In this blog post, we'll dive deeper into what workation is, its benefits, and how you can make it a reality in your organization.

Table of Contents

▪️ What is Workcation?

Workation, a portmanteau of "work" and "vacation," has emerged as a novel approach to work-life integration. It's a concept that allows you to perform your job duties while relishing the scenic beauty of a vacation destination.

Workation, also known as "working remotely from a vacation spot," is a flexible working arrangement where individuals or teams can perform their job responsibilities while enjoying the perks of a vacation destination. Instead of confining yourself to a traditional office setting, you can choose to work from picturesque locations like beach resorts, mountain cabins, or bustling cities.

TIP. Differences Between WFH vs. Workcation

WFH (Working From Home) involves working from your primary residence, maintaining a daily routine, and adhering to regular work hours, while Workation combines work and leisure in a different location, such as a vacation spot or remote destination, allowing for a more flexible work schedule and the opportunity to explore new environments while working.

▪️ Exploring Types of Workcation

Workcation can be categorized into individual and team-based. Companies can choose from various workcation types and introduce them according to their policies, adapting them to their specific needs.

For individual workcation, employees can freely spend their working and leisure time in a vacation spot of their choice. This can also be considered as an employee welfare, as a reward for achieving specific work milestones or as a sabbatical month.

Team-based workcation is similar to team building trips, but it differs in that each member can control their own schedules : work independently & have free time outside working hours.

Types of Workation

WelfareEmployees with a certain length of service can choose workcation as a welfare.
RewardGranted as a reward for individual performance.
Work FocusEmployees who need to focus and achieve high performance (partially out-of-pocket)
TeamRewardGranted as a reward for team performance.
TFTFor team projects requiring creative ideas and results.

▪️ A Guide to Implementing Workcation

Workcation has garnered much attention in recent years, and many companies are considering it as a new employee benefit. However, hasty implementation of new HR benefits can result difficulties in management.

For HR managers and CEOs considering Workation for their organizations, here are some tips to share.

Steps for Implementing Workcation

1) Assessment and Planning

  • Begin by assessing the feasibility and need for Workation in your company. Identify the goals and benefits you hope to achieve, such as increased employee satisfaction and productivity. Plan the scope and specifics of the Workation program.

2) Policy Development

  • Create a comprehensive policy that outlines the terms and conditions of Workation.
  • Define who is eligible, how often Workations can be taken.
  • Define restrictions or guidelines for employees during their Workations.

3) Communication

  • Communicate the new Workation policy clearly to all employees. Address any questions or concerns they may have and emphasize the benefits of the program.

4) Monitoring and Reporting

  • Implement a system for monitoring employee work and progress during Workations. This might include regular check-ins, project tracking, and performance evaluations.

5) Trials and Feedback

  • Encourage employees to provide feedback on their Workation experiences.
  • Use this feedback to continuously improve the program and address any issues that arise.

▪️ Case Studies

▶︎ LG Uplus

LG Uplus introduced a workcation system in March 2023, allowing employees to work and stay in Gangneung and Gwangju for up to a week. LG Uplus covered all hotel and resort expenses associated with the workcation program.

After its introduction, the company reported significant improvements in work efficiency and productivity.

▶︎ OB Beer

OB Beer introduced a flexible workplace selection system in November 2022, with 82% of office workers utilizing this system. Employees can work in a location of their choice rather than the office for up to 25 days per year.

By ensuring autonomy in work, OB Beer aimed to increase employee engagement, and this system has received positive responses from employees.

Starting Workcation with Shopl

Before introducing the workcation system, it is essential for administrators to prepare systematic employee management policies and rules. Among the crucial aspects is check-in management, which can be challenging due to the diverse locations where employees are. Some companies face difficulties in implementing the workcation system due to this issue.

To address this problem, Shopl provides customized attendance management features.

▶︎ Check-in with Facial Recognition and GPS

Shopl offers commute records based on facial recognition. It also verifies employees' GPS location to ensure accurate commute management. Furthermore, employees can record their commutes with a single smartphone, eliminating the need for hardware installation within workcation venues.

Balmuda, which operates home appliance stores, reported improved accuracy in check-ins of remote employees after implementing Shopl.

▶︎ Simply Apply & Manage Leave on Shopl App

While on workcation, using annual leaves is common to fully utilize sightseeing opportunities. Shopl simplifies the process of granting and approving annual leaves with mobile app and dashboard.

When employees apply for annual leave, the request is instantly sent to administrators, allowing them to approve or reject it with a few clicks. Approved leaves are immediately reflected employee attendance records, eliminating the need for administrators to manually track vacation usage details.

Remember that the success of a Workation program depends on clear communication, proper planning, and systematic management. By following these steps, one can effectively implement Workation as a valuable perk in your organization.

And Shopl is here to support the successful workation management✨

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